# Request revision decision matrix

Worked example companion. Fictional scenario; no measured results.

Ask what version was approved, not only whether the request is approved.

## How to use this sheet

Replace the example rules with your own. Keep each acceptance decision linked to its owner and evidence. Use the blank CSV to record your actual process; the example CSV contains teaching material.

| Change or event | Example rule | Release behavior |
| --- | --- | --- |
| Amount changes | Material revision | Hold for fresh approval |
| Supplier changes | Material revision | Review supplier and request again |
| Internal reference corrected | Nonmaterial if policy permits | Keep history and approved commercial version |
| Delegate expires | Authority no longer current | Select authorized reviewer |
| Old approval link used | Version mismatch | Show current version and require a new decision |
| Order response unknown | Integration uncertainty | Look up release reference; do not issue blindly |

## Workflow

1. **Submit version** (Requester): Freeze amount, currency, supplier and scope.
2. **Select reviewers** (Policy owner): Apply the recorded policy and delegation rules.
3. **Record decisions** (Authorized approvers): Bind identity and decision to request version.
4. **Recheck and issue** (Purchasing): Validate current approvals before one release.

Exception: Material edits invalidate prior release approval. Stale decisions are rejected. Unknown order responses trigger reference lookup before another issue attempt.

## Measurement

Track request-to-decision and approval-to-release time separately. Count stale decisions blocked and requests returned for missing information. Report policy versions and the pilot window before comparing throughput.

## Limitations

- Approval limits, roles, delegation and material-change rules are organizational policy inputs.
- This design cannot establish regulatory compliance by itself.
- A technically valid approval is still subject to the business authority and purchasing policy that define it.

Source page: https://www.opsautomators.com/work/purchase-approval-version-control
Prepared September 7, 2026.