About
We automate the unglamorous.
The invoice somebody retypes every Friday, the handoff that lives in one person's memory, the report assembled by hand before every board meeting. We build the systems that do those instead, for B2B teams of 20 to 200.
Our values
Principles that guide every build.
Efficiency Over Complexity
We believe automation should simplify your operations, not complicate them. Every solution we build is designed to eliminate manual work while being easy for your team to understand and use.
Custom Solutions, Not Templates
No two businesses operate the same way. We take time to understand your unique workflows and build automation tailored to how your team actually works, not force-fit generic solutions.
Results That Matter
We focus on measurable impact. Whether it's saving 15 hours per week on invoice processing or eliminating data entry errors entirely, our automations deliver real, quantifiable value to your business.
Our expertise
We don't just connect APIs.
We architect automation solutions that align with how your business actually operates. With expertise spanning Salesforce administration, n8n workflow development, API integration, and AI implementation, we deliver sophisticated automation that works reliably at scale.
How the engagement runs
No account managers. No handoffs.
Ops Automators is deliberately small. The person who scopes your build is the person who builds it, and nothing gets handed to a junior to learn on. That is the trade: you don't get a fifty-person agency, you get the senior operator, and you never have to explain your business twice.
Practically, that means one thread from first call to handover. The same person who sat in the discovery interviews writes the workflows, and the documentation you get at the end was written by whoever hit the errors. There is no internal handoff where context goes missing, because there is nobody to hand off to.
- Packaged automations, priced
- 259Packaged automations, priced
- Platforms we build against
- 180Platforms we build against
- Business functions covered
- 28Business functions covered
- Published hourly rate
- 150Published hourly rate
We run our own software on this stack.
Most consultancies demo slides. Our own time tracking, invoicing, and client portal run on an application we built and maintain ourselves, and Sync My Cal is a calendar-sync product we operate in production, Stripe billing and all, on the same Next.js and Postgres stack we build on for clients. When we tell you an approach holds up under real use, it's because we depend on it too.
How an engagement actually runs
- 01
Audit before anything is built
We map what happens today, with times against each manual step, and rank the opportunities by what they cost you rather than by how interesting they are to build. Some of what comes out of this is “don’t automate that yet”.
- 02
A written scope, with a fixed price
Every estimate on this site is hours multiplied by the published 150 rate, and the scope says what is included, what is not, and what happens to anything that does not fit. The number does not move mid-build unless the scope does.
- 03
Built in your systems, in your accounts
Repositories, databases and hosting are in your name from day one, on a standard stack with no proprietary framework. Error handling and alerting are part of the build rather than a later phase, because a workflow that fails silently is worse than no workflow.
- 04
Handover you can act on without us
Documentation of what each workflow does, what triggers it and what happens when it fails, plus role-based enablement for the people who will run it. The test of a handover is whether the next change can be made by someone who was not on the build.
The engineering standard behind all of it, retries, idempotency, signed webhooks and alerting on silence, is written up on our reliability page, and there are 59 guides in the blog showing the same patterns in detail.
Common questions about the firm
- What does Ops Automators do?
- Ops Automators is an automation and RevOps consultancy for B2B teams of roughly 20 to 200 people. We build the workflows that move data between the systems a business already runs, implement and clean up the platforms themselves, and build custom internal software when nothing off the shelf fits. Work is scoped in writing and priced from a published 150 dollar hourly rate, and the client owns the code and the hosting accounts.
- Where is Ops Automators based?
- Orlando, Florida, working remotely with clients across the United States. Engagements run over video and in the client's own systems, so location affects the timezone and nothing else.
- What platforms does Ops Automators build on?
- We build against 180 named platforms across CRM, billing, project management, support, data, HR, and the vertical systems specific to recruiting, MSP, legal, accounting and healthcare operations. n8n is the default automation engine, self-hosted where the data is sensitive, and we work natively inside Salesforce, HubSpot and Stripe when the logic genuinely belongs in the platform rather than outside it.
- How big is Ops Automators?
- Deliberately small. The person who scopes a build is the person who builds it, there are no account managers between a client and the work, and nothing is handed to a junior to learn on. The trade is capacity: we take fewer engagements at a time than an agency would.
- What does Ops Automators charge?
- All pricing is published rather than quoted on a call. The rate is 150 dollars an hour and every tier is hours multiplied by it, so the 259 packaged automations in the catalogue each carry a visible range starting at 900 dollars. Custom engagements scoped from scratch carry a 2,500 dollar minimum. Fixed-fee projects take a 25 percent deposit that is refundable until development begins.
- Does Ops Automators use its own automation?
- Yes, and it is the part worth checking. Our time tracking, invoicing and client portal run on an application we built and maintain, and Sync My Cal is a calendar-sync product we operate in production with Stripe billing, on the same Next.js and Postgres stack we build on for clients.
- Who owns the automations Ops Automators builds?
- The client does, outright. Repositories, databases and hosting accounts are set up in the client's name from day one, on a standard stack with documented decisions and no proprietary framework, so any competent developer can pick the work up afterwards.
Find us elsewhere
Technical capabilities
The stack we actually work in.
A decade of operations work leaves you fluent in a lot of systems. Below is the set we build against regularly, grouped by what each tool is for. If yours isn't listed, say so on the call: most business software exposes a usable API, and the integration patterns transfer even when the logo is unfamiliar. Where a platform is genuinely new to us, we'll tell you that and price the learning curve into the estimate rather than onto your invoice.
CRM & Sales
Finance & Payments
Project Management
Communication
Data & Analytics
HR & Recruiting
Document Management
Customer Support
Recruiting & Staffing
Healthcare Operations
Security & Compliance
Tell us what's breaking.
Let's see what we'd build for you. Free 30-min call, no pitch deck.